Wedding Guest Dietary Restrictions: Coordinating with Your Caterer
Your dream wedding day is about creating an unforgettable experience for yourself, your partner, and your guests. Every detail matters, from the décor you choose to the music, but one of the most important details of your reception is the food. Every person you invite eats differently - some have allergies, medical restrictions, or personal and cultural choices - so making sure you have an option for every person is important. Accommodating each person’s dietary restrictions will make your guests feel cared for and ensure that everyone truly enjoys your wedding reception comfortably.
How to Handle Wedding Guest Dietary Restrictions
To carefully make these choices correctly, here are a few tips and tricks on how to coordinate with your vendors and caterers to make sure there is an option for every single guest:
1. Start Planning Early
Talking to your vendors early about dietary accommodations is key to successfully having options for everyone. Ask about what options they can do, such as gluten-free alternatives, vegan options, nut-free desserts, and kosher meals. Discussing the different options right away will help avoid last-minute changes that will cause stress not only to you but also to your vendors.
2. Collect All Dietary Information
The easiest way to collect your guests’ dietary needs to through your RSVPs. Whether it’s a paper invite or a link to an online platform, creating a space for them to tell you what they need food-wise is essential. It can be simple and say: “Please let us know if you or anyone in your party has dietary restrictions or food allergies.” This will give your vendors a clear layout of what to plan for and how many options they may need to prepare.
3. Create An Inclusive Menu
Talk with your vendor about having them prepare a menu that is all-inclusive in order to not make anyone feel singled out for having a different meal option. This will ensure the guests who need “special meals” feel included without feeling left out.
4. Communication Is Vital
Check with your vendor about clear labels on guest placements and what dishes go where. Create a separate floor plan of where guests are sitting, with notes on what guests have restrictions. Have your vendors do a walk-through to triple-check everyone is where they need to be so they can tell their serving team where they are. Having printed signs on tables or in the food line is a beautiful and thoughtful touch that goes the extra mile for your guests.
Being able to accommodate every single guest is a direct reflection of your heart, hospitality, and thoughtfulness as a couple. With precise planning and a supportive vendor team, you will be able to create a dining experience that will have all your guests feeling the food choices were made specifically for them.
At the Leo Ballroom, it’s our pleasure to work alongside you and your vendors to make that happen. Contact us today to take a walk through and speak with our team on how to bring to life an unforgettable wedding and dining experience.
Leo Ballroom
Step into Omaha’s history and host your event in a venue unlike any other. With 12,000 square feet of restored elegance, Leo Ballroom offers a timeless setting for weddings, receptions, corporate gatherings, and special celebrations. From our grand chandeliers to photo-ready balconies, every detail creates an unforgettable atmosphere.
Located in Downtown Omaha | Seating for up to 350 guests | Cocktail-style for up to 500
Contact us today to schedule a tour or learn more about hosting your event at Leo Ballroom.